For recruitment & staffing firms · October 2026
You scale hiring without adding headcount. Scale finance the same way.
A dedicated offshore accounting team for staffing finance.
01 / Your model, applied to finance
What you do for your clients, we do for your finance team.
What you sell to your clients
What we deliver to you
02 / Who we are
An offshore team that works like your own.
Calveris Global is an accounting outsourcing firm based in India, running the finance work behind businesses in the US and UK.
Three recruitment firms already run their books with us. We know the weekly cycle of hours, payroll, billing and cash from the inside, not from a brochure.
03 / The models we support
Every recruitment model has its own finance pressure.
Select yours to see where the strain sits and what we take on.
Where finance gets stretched
What we take on
04 / The staffing money cycle
Every hour worked has to become cash.
In staffing, finance runs weekly, not monthly. We take on each step of the cycle, or just the ones that hurt.
Timesheets
Approved hours checked against orders, rates and overtime rules.
Payroll
Payroll reconciled, journals posted, accruals and adjustments tracked.
Invoicing
Temp, direct-hire and EOR invoices at the right bill rate, every week.
Cash & AR
Cash applied, ageing chased, DSO reported and pushed down.
Margin & close
Gross margin by division, branch and client. A clean close.
05 / What we take off your desk
Staffing finance, end to end.
Billing & payroll
Close
Reporting
Tax support stays within a clear scope: 1099s, sales tax workings and tax-ready books, prepared for your CPA's review.
06 / Capacity that moves with you
Your volume swings. Your finance team shouldn't strain.
Overloaded in peaks, idle in troughs
Peaks mean overtime, late invoices and slipped closes. Troughs mean paying for spare capacity.
Scaled to the work
Add accountants for seasonal peaks, year end or a new enterprise account. Step down after.
07 / Board-ready dashboards
Margin by division, every month.
08 / Cash and collections
Days sales outstanding, falling.
09 / How we work
From first call to hands-off in five steps.
Scope call
Divisions, volumes, systems and deadlines.
Secure setup
Access you grant, and can revoke, plus a shared Teams channel.
Client Brain
Your rate cards, billing rules and SOPs, written down.
Pilot month
We deliver. You review. We tune the process.
Run & report
Weekly cycle, monthly close, dashboards.
10 / Zero Recurrence Engine
Same mistake. Never twice.
At staffing volumes, one wrong bill rate repeats on every invoice. ZRE fixes the reason it happened, so it can't come back.
11 / Engagement models
Five ways to work with us.
Most recruitment firms start with the highlighted model, then adjust as volume changes.
Inside your workflow
Our people in your systems, your process and your channels.
Best for weekly billing and payroll
A full-time accountant
One person, yours alone, for the full working week.
Best for steady, high volume
Projects, done fast
Catch-up, clean-ups, year end, audit prep, new acquisitions.
Best for peaks and backlogs
Set hours, every month
Fixed hours for a defined scope, scaled as you grow.
Best for one division to start
We run it end to end
Full delivery of a process, under your name.
Best for a whole function
12 / The difference
Outsourcing, compared.
| Typical outsourcing | With Calveris | |
|---|---|---|
| A wrong bill rate | Fixed on one invoice, wrong again next week | Fixed at the source by ZRE, for every invoice |
| Your rules | In one person's head | In your client Brain: rate cards, billing rules, SOPs |
| When staff change | Start again and re-explain everything | The new person picks up from the Brain |
| Review | One check, often the preparer's own | Processor, reviewer and manager on every job |
| What you get | Entries and a trial balance | Margin by division, DSO and board-ready dashboards |
| Peaks | Same team, longer hours, later close | More accountants for the peak, fewer after |
| Accountability | You find the problems | Every error tracked by person and by process |
13 / Proof
Trusted by 40+ clients across seven industries.
Where clients usually start
What we put in place
14 / Is it a fit?
Six signs your finance team needs backup.
Tick what sounds familiar.
A strong fit
Start with a scope call. We'll pick the part of your cycle that hurts most.
15 / Questions you'll ask
The fair questions, answered.
Do we lose control?
No. You keep your systems, approvals and sign-off. We work inside them with access you grant and can revoke at any time.
How do we know the work is right?
Three sign-offs on every job, your rules in the client Brain, and ZRE so a fixed error stays fixed.
What if it doesn't work?
Start with one scope, such as billing for one division. You judge the pilot month before anything grows.
Will we have to keep explaining things?
Once. It goes into the Brain, so it survives holidays, sick days and staff changes.
Who do we talk to?
One named point of contact, plus a shared Teams channel with the team doing the work.
How fast can we start?
Ten working days from setup to your first close with us.
16 / Why now
You know better than anyone how hard accountants are to find.
Place those accountants with your clients. Let us run your books.
17 / The numbers
The same work, at a fraction of the cost.
18 / Next step
Give us one division. Judge us on the first close.
Pick a scope
Billing and AR for one division is a good start
Set up in 10 days
Access, Brain, checklists
Pilot month
Real work, reviewed by your team
Scale
Across divisions and branches
Helly Shah
Founder